Registration

Registration is open to all persons interested in colour and related fields. To register, please complete the online registration form. Online registration is strongly encouraged.

Alternatively, click here to download the hard-copy registration form and post, email or fax to the Congress Managers with payment. Please note that registrations will only be processed once payment is received. Payments made by cheque will incur a $10.00 cheque processing fee.

Please note that everyone intending to attend the Congress must register, including speakers. All speakers must register by the early registration cut off date. Please read through the registration information carefully before you complete the online form.

REGISTRATION FEES (per delegate, incl. GST)

All fees are in Australian Dollars.

 

Early Registration
Before 24 July

Late Registration
After 24 July

Onsite Registration
After 22 September

Delegate Registration

$1100

$1350

$1600

Student Registration*

$620

$750

$880

Day Registration

-

$500

$500

Student Day Registration*
N.B. Does not include Catering

-

$110

$110

Please note:   Confirmation of your registration will be sent to you within 10 working days from receipt of your registration form. All authors must register before 24 June 2009.

* A student is defined as a holder of a student identification card from a recognised tertiary or secondary educational institution or international student card.  Students must be studying full time to qualify for the discounted rate.  A copy of your student identification card is required when you submit your registration form.  Without this copy, the full registration fee will be charged.

To view the current foreign exchange rates, please visit www.x-rates.com.

For an indication of international rates for delegate registration please see below*:

 

Early Registration
Before 24 July

Late Registration
After 24 July

Onsite Registration
After 22 September

EURO

585

717

850

YEN

74,052

90,882

107,711

US$

795

975

1,155

*International rates indicative of exchange rate at time of production and not guaranteed.

Exhibitors should refer to the Exhibition Page for their registration details and entitlements.
To be entitled to the early registration fee you must have registered and paid by 24 June 2009.

ENTITLEMENTS

DELEGATE REGISTRATION
The Delegate Registration fee entitlements include:   

  • All Sessions
  • All official documentation
  • Welcome Reception, Sunday 27 September 2009
  • Aboriginal Insights and Botanic Gardens Tour, Wednesday 30 September 2009
  • Morning and Afternoon Teas (on Monday, Tuesday, Thursday)
  • Lunches (on Monday, Tuesday, Thursday)
  • Congress Satchel

STUDENT/RETIREE REGISTRATION
The Student/Retiree Registration fee entitlements include: 

  • All Sessions
  • All official documentation
  • Welcome Reception , Sunday 27 September 2009
  • Aboriginal Insights and Botanic Gardens Tour, Wednesday 30 September 2009
  • Morning and Afternoon Teas (Monday, Tuesday, Thursday)
  • Lunches (Monday, Tuesday, Thursday)
  • Congress Satchel

DAY REGISTRATION
The Day Registration fee entitlements include:

  • All Sessions on the selected day
  • All official documentation
  • Morning and Afternoon Teas (Monday, Tuesday, Thursday registrations only)
  • Lunches (Monday, Tuesday, Thursday registrations only)
  • Congress Satchel

STUDENT DAY REGISTRATION
The Student Day Registration fee entitlements include:

  • All Sessions on the selected day
  • All official documentation
  • Congress Satchel

PAYMENT OF FEES
NOTE:  Registrations will not be processed or confirmed until payment in full is received.

Payment may be made by personal cheque or credit card. MasterCard, Visa, American Express and Diners Card are accepted. Please note all transactions by credit card will appear on your statement as payment to Conference by THPL. Payments made by cheque will incur a $10.00 cheque processing fee.

Cheques should be made payable to the 11th Congress of the International Colour Association. Your name and full address should be typed or printed clearly on the back of the cheque. Cheque payments from overseas must be a bank cheque in Australian Dollars drawn on an Australian Bank. No other currency will be accepted.

Payment may also be made through alternative forms of financing. A short term loan provides students and delegates the money for registration, lodging plans, meal charges, and other AIC fees. Additionally, students may find scholarship opportunities through their university's study abroad program.

ACKNOWLEDGEMENTS
Your registration and payment will be acknowledged via email or post with confirmation of your requirements according to your registration form.  Your registration will not be processed or confirmed if payment does not accompany your form. Your letter of acknowledgment will include any further advice necessary prior to your arrival at the Congress. 

CANCELLATION AND REFUND POLICY
All cancellations must be notified in writing to the Congress Managers.

Registration Fees:

  • Before 23 June 2009 will incur an A$100.00 cancellation fee.
  • Before 11 August 2009 will receive a 50% refund of fees paid.
  • After 11 August 2009 there will be no refund.

Accommodation: 

  • A minimum one night’s Deposit must be paid or credit card details given at time of booking to guarantee reservation
  • Deposit is non-refundable at 25 August 2009

 Social:

  • Payments are non-refundable after 11 August 2009

ENTRANCE TO CONGRESS
Each member of the Congress will receive a name badge on registration.  The badge will be your official pass and must be clearly visible at all times to obtain entry to all sessions and to social functions.

AUSTRALIAN VISA APPLICATION
All travellers to Australia, other than Australian and New Zealand citizens, are legally required to hold a valid visa to travel to Australia.

Visas are either issued electronically (ETA) with nothing appearing in the passport or through application where a sticker is required in the passport (Non-ETA).
It is advised to apply for your visa as soon as possible to ensure processing time.  The minimum time frame stated for an Australian visa application is six (6) weeks.

AUSTRALIAN VISA APPLICATION SUPPORTING DOCUMENTATION

Delegates applying for a non-ETA visa may present their paid confirmation letter to an Australian visa office to support their application. No other letters will be issued for this purpose. As a Congress delegate, you are not guaranteed to be granted a visa

Types of Visas available for travel to Australia for attending a Congress

A) Short Validity Business Electronic Travel Authority (ETA) Visa

What is the Short Validity Business ETA?
Known officially as the 977 visa. The Short Stay Validity Business ETA is appropriate for visits to Australia for business meetings, conventions, Congress or a short term project requiring a high level of skill. Business visas are subject to a condition prohibiting work that could otherwise be undertaken by any Australian citizen or permanent resident. It replaces the visa label or stamp in a passport and removes the need for application forms.
ETAs are issued within seconds of being requested through computer links between the Australian Immigration Department, travel agents, airlines and specialist service providers around the world.
In most cases no fee applies to these visas.

Who can apply for this type of visa?
Applies to individuals from the following countries

Andorra

Iceland

Portugal

Austria

Ireland

Singapore

Belgium

Italy

South Korea

Brunei

Japan

Spain

Canada

Liechtenstein

Sweden

Denmark

Luxembourg

Switzerland

Finland

Malaysia

Taiwan (a)

France

Malta

UK (b)

Germany

Monaco

USA

Greece

Netherlands

The Vatican

Hong Kong SAR

Norway

San Marino

Taiwan passport holders can be processed for an ETA only if resident in and applying in Taiwan.
UK passport holders whose nationality is British National (Overseas) can be processed for an ETA only if resident in and applying in Hong Kong SAR.

How long is the visa valid for?
The ETA or 977 visa allows multiple visits (for up to 3 months for each visit) within 12 months of visa grant. 

Application Procedure
Visas can be applied for either online or through participating airlines and travel agents.
In most cases, eligible applicants do not need to go to an Australian mission overseas or fill in forms to apply for an ETA.

When the DIMIA website (www.eta.immi.gov.au) is accessed, the visa applicant will see the following heading: "Welcome to the Australian Government's Electronic Travel Authority System."  At the top left hand side of that screen, the visa applicant will see a tab suggesting that they "Apply for ETA".   The visa applicant should click on that tab and then proceed to lodge their visa application online.  When asked to choose the kind of ETA for their needs, they should indicate that they are applying for a short stay validity Business ETA. 

Once visa processing is complete, the visa applicant will be provided with a personalised reference number to keep. There will be no visible visa in their passport but their visa will exist electronically and will be visible when read at passport control, on their arrival in Australia.  

For more information visit: http://www.eta.immi.gov.au/

B) Non-Electronic Travel Authority – Non-ETA

Know officially as the 456 Business (Short Stay) Visitor visa. The 456 Business (Short Stay) Visitor visa can be applied for by completing the Form 456. This form can be obtained from an Australian mission or it may be down-loaded from the Department’s website: www.immi.gov.au/allforms/pdf/456.pdf. A fee applies for this visa.
 
This visa can only be applied for outside Australia.

When applying for a 456 Business (Short Stay) Visitor visa at an Australian overseas mission, nationals of non-ETA countries, will be expected to provide adequate documentation about their background, financial situation and other relevant details as required, regardless of their professional /social status or standing.

What is the 456 Business (Short Stay) Visitor visa?
The 456 Business (Short Stay) Visitor visa is the appropriate visa for individuals who wish to visit Australia to attend a Congress / Congress Event and do not come from one of the ETA countries, listed above.

Who should apply for this type of visa?
Individuals from countries other than those listed in the table above, non-ETA countries.

How long is it valid for?
The 456 Business (Short Stay) Visa is valid for up to 3 months.

Application Procedure
To lodge an application, the invited event participant must provide the following documentation along with the completed Form 456:
Two recent passport photos;
The visa application charge payment, or evidence of payment – eg: bank deposit slip (if it was deposited in the embassy’s bank account) or credit card receipt (if it was paid by credit card);
A valid passport.

Additional information may be requested and you will be advised by the Mission if this is the case.

Where can I find an Australian mission?
For information on locations and contact details of Australian missions visit the World Index at http://www.immi.gov.au/contacts/overseas.htm
 
Note:
You will be required to substantiate all information provided in your application
You can expect to come under a certain amount of scrutiny as a normal part of the visa assessment process.
As a Congress delegate, you are not guaranteed to be granted a visa.

INSURANCE
Registration fees do not include insurance of any kind. It is strongly recommended that at the time you register for the Congress and book your travel you take out an insurance policy of your choice. The policy should include loss of fees/deposit through cancellation of your participation in the Congress, or through cancellation of the Congress, loss of international/domestic air fares through cancellation for any reason, loss of tour monies through cancellation for any reason including airline or related services strikes within Australia, failure to utilise tours or pre booked arrangements due to airline delay, Force Majeure or any other reason, medical expenses (including sickness and accident cover), loss or damage to personal property, additional expenses and repatriation should travel arrangements have to be altered. The Congress Managers cannot take any responsibility for any participant failing to arrange their own insurance. This insurance is to be purchased in your country of origin.

PRIVATE TOURING/HOSPITALITY ARRANGEMENTS
Should you have any specialised group requirements for private touring, transportation or hospitality services other than those organised for the official program, please contact the Congress Managers who would be pleased to assist with arrangements.

PRIVATE FUNCTIONS
It is requested that you advise the Congress Managers of any private /corporate functions that might be planned outside of the official program. The Congress Managers would be pleased to assist with arrangements for any of these events.

 

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